Board Policies & Administrative Procedures

Administrative Procedure 501: ANNUAL SCHOOL BUDGETS

Background

The Division’s budget allocation to schools establishes and maintains principles of equity in material and human resources based on the number of students being served, and their diverse learning needs. Additionally, retained school generated funds are part of the annual school budget.

Procedures

1. The Principal shall develop budgeting procedures which ensure consultation and discussion with staff and the school council. 
    
2. The Principal shall prepare an annual school budget and report to the school council.  The budget shall be available to the public on the school website.
    
3. When allocating the funds within the school budget, the Principal is to consider factors such as but not limited to: 
   1. School education plan,
   2. Student needs, 
   3. Community expectations and support, 
   4. Staff strengths, 
   5. Physical facilities, 
   6. Past expenditures, and 
   7. Provincial and Division goals. 
       
4. Principals are expected to operate within their budget allocations. 
   1. A monthly review of financial results in comparison to budgeted figures is to be performed by the Principal. 
   2. Principals are to review school budget results with the Secretary-Treasurer in January and June. Variance explanations are to be documented for future reference. 
       
5. Surpluses and deficits will be carried forward. On occasions which result in a deficit position for the fiscal year, such deficits are to be eliminated in the following year. 
    
6. The Superintendent reserves the right to revise or modify the budget of a school.
    

Reference

Section 33,52,53,55,68,137,139,140,143,197,222 Education Act

Funding Manual for School Authorities 

Guide to Education ECS to Grade 12 

Policy and Requirements for School Board Planning and Reporting 

School Authority Planning and Reporting Reference Guide

Approved: August 21, 2018

Last Updated: November 13, 2019