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Administrative Procedure 452: ROLE OF ASSISTANT SUPERINTENDENT-LEARNING SERVICES

Background

Guided by the Division's vision, mission, values, and our goals, the Assistant Superintendent, Learning Services will assist the Superintendent in fulfilling the general and specific aspects of the role description for the Superintendent as defined in the School Act and Board policy.

Procedures

The Assistant Superintendent, Learning Services is directly responsible and accountable to the Superintendent. When assigned by the Superintendent, the Assistant Superintendent, Learning Services assumes all responsibilities of the Superintendent in the Superintendent's absence.

The Assistant Superintendent, Learning Services will have specific responsibilities for:

  1. Student Learning
    1. Ensures provincial assessment program is properly administered throughout the Division.
    2. Ensures students in the Division within areas of responsibility have the opportunity to meet the standards of education set by the Minister.
    3. Ensures the effective implementation of curriculum in the Division.
    4. Provides support for initiatives to facilitate curricular outcomes.
    5. Ensures accountability for achievement of approved learning outcomes in all schools.
    6. Provides leadership in fostering conditions which promote the improvement of educational opportunities for all students in schools and programs within areas of responsibility.
       
  2. Student Wellness
    1. Ensures that each student is provided with a safe and caring environment that fosters and maintains respectful and responsible behaviours.
       
  3. Human Resources Management
    1. Supervises, evaluates and reviews the performance of “direct reports”.
    2. Assists the Superintendent as required with the recruitment and selection of professional staff.
    3. Provides an avenue for employees to express issues and concerns they are not comfortable bringing forward to school leaders and or the Superintendent.
    4. Provide support to staff in understanding the Ideal Learning Environment and the Collaborative Response Model.
    5. Provides supervisory expertise to principals and Division personnel.
    6. Provides support in matters related to staff professional development.
    7. Collaborates with the Superintendent in the supervision and evaluation of school-based administrative staff, as requested.
       
  4. Fiscal Responsibility
    1. Develops a departmental budget within the parameters and constraints of the Division budget.
    2. Ensures the proper fiscal management of budget allocations.
    3. Makes recommendations to the Superintendent regarding possible actions to increase the effective and efficient operations of programs within areas of responsibility.
    4. Operates in a fiscally prudent and responsible manner.
       
  5. Policy/Administrative Procedures
    1. Assists the Superintendent in the planning, development, implementation and evaluation of Board policies and administrative procedures within areas of responsibility.
    2. Ensures application of Board policies and administrative procedures as required in the performance of duties.
    3. Supports the implementation of administrative procedures related to program, school and student evaluation.
       
  6. Organizational Management
    1. Has primary responsibility for system reporting.
      1. Three-year Education Plan and Annual Education Results Report
      2. Divisional Calendar
      3. Special Alberta Education Grant Programs
      4. Locally-developed courses
      5. Dual Credit Program
      6. Education Services Agreement with First Nations Partner
      7. Sustainable Agriculture Education Partnership (Magrath)
      8. Divisional Library/Learning Commons Committee
    2. Within areas of responsibility, demonstrates effective organizational skills resulting in compliance with all legal, Ministerial and Board mandates and timelines and adherence to Superintendent directives.
    3. Contributes to a Division culture which facilitates positive results, effectively handles emergencies and deals with crisis situations in a team-oriented, collaborative and cohesive fashion.
       
  7. Communications and Community Relations
    1. Takes appropriate actions to ensure open, transparent internal and external communications are developed and maintained in areas of responsibility.
    2. Fosters close ties and develops partnerships with community agencies.
    3. Ensures parents and staff have an acceptable level of satisfaction with the services provided within areas of responsibility.
    4. Investigates and facilitates resolution of concerns and conflicts.
       
  8. Superintendent Relations
    1. Establishes and maintains positive, professional working relations with the Superintendent.
    2. Honours and facilitates the implementation of the Board's roles and responsibilities as defined in Board policy and encourages staff to do the same.
    3. Provides the information the Superintendent requires to perform his role in an exemplary fashion.
       
  9. Leadership Practices
    1. Practices leadership in a manner that is viewed positively and has the support of those with whom he/she works in carrying out the Superintendent's expectations.
    2. Exhibits a high level of personal, professional and organizational integrity.
       

Appendix

Administrative Procedure 452 Appendix: Evaluation of Assistant Superintendent

Reference

Section 11,33,52,53,68,196,197,204,222,225 Education Act

Employment Standards Code

Freedom of Information and Protection of Privacy Act

Labour Relations Code

Occupational Health and Safety Act

Teaching Profession Act

 

Approved: February 4, 2014

Amended: August 21, 2018

Last Updated: November 20, 2023