Board Policies & Administrative Procedures

Background

The Division has a responsibility to protect the community's capital investment in school facilities by ensuring school buildings are adequately maintained.

Procedures

1. School buildings will be maintained at a level consistent with provincial code requirements and Division standards.
    
2. The Operations and Maintenance Supervisor will periodically evaluate the physical condition of Division facilities and identify both deficiencies and desired enhancements.
    
3. Each year, as part of the operational planning and budgeting process, the Operations and Maintenance Supervisor will prioritize facility maintenance projects and reflect these priorities in the recommended allocation of resources for budgeting purposes.
    
4. The school building maintenance program will include:
   1. Minor maintenance and repairs that are conducted on an ongoing basis by maintenance and/or custodial staff. 
      1. Maintenance and repair work orders initiated and/or approved by an employee authorized to do so by the Operations and Maintenance Supervisor will serve as the required authority to effect routine maintenance and repair either by contract or the Division’s own force.
   2. Scheduled maintenance including such items as servicing air handling systems and furnaces, etc.
   3. Major scheduled maintenance activities such as painting, renovations not funded under IMR, etc.
      1. Major maintenance and repair projects will be undertaken in accordance with the annual estimate of revenue and expenditure approved by the Division.
   4. Building modernization projects funded under IMR such as roof replacements and responses to building code requirements.
       
5. The Operations and Maintenance Supervisor is responsible for developing and implementing the Division's buildings maintenance program.
    

Reference

Section 33,52,53,68,197,222,225 Education Act

Approved: August 21, 2018